Joint Health & Safety Committee Certification Part 1 *MOL Approved!
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Provincial employers in Ontario employing 20 or more regularly employed workers must have a Joint Health and Safety Committee consisting of at least two certified members: one member representing workers and one member representing management.
Committees have a primary responsibility to identify hazards and bring them to the attention of the employer. Upon successful completion of our approved program, certified members will have the knowledge required to fulfill their legislated duties and support workplace parties in understanding their roles in preventing occupational injuries and illnesses as part of the internal responsibility system.
Occupational Safety Group Inc. is an Ontario Ministry of Labour Approved Training Provider for the Joint Health and Safety Committee Certification Part 1 Training Program.
By the end of this course, participants will be able to:
- Explain their role as a certified member
- Explain the roles of workplace parties
- Identify health and safety legislation, and demonstrate how to access it
- Explain basic rights, responsibilities, and training requirements
- Describe the purpose, legal requirements for, and rights and duties of the JHSC and its members
- Describe how a functioning JHSC works
- Describe the basic process of recognizing, assessing, controlling, and evaluating hazards
- Explain hazard recognition and the process of workplace inspections
- Describe methods of hazard assessment, control, and evaluation
- Practice recognizing, assessing, controlling, and evaluating hazard controls
- State the requirements for investigating accidents
Worker and management JHSC members.
Occupational Health and Safety Act s. 9(12)
Frequently Asked Questions
- What is Joint Health & Safety Committee Certification?
Provincial employers in Ontario employing 20 or more regularly employed workers must have a Joint Health and Safety Committee (JHSC) consisting of at least two certified members, one member representing workers and one representing management.
Committees have a primary responsibility to work together with the employer, to work within the internal responsibility system (IRS) to identify hazards, and to make recommendations for improving worker safety. Our course teaches JHSC members about their roles and responsibilities and how to exercise them.
- Were you certified under the 1996 standard?
All paperwork for JHSC Part 1 and 2 must be submitted to the Ministry of Labour by April 30, 2016 to be certified for life under the 1996 training standard.
- Did you take JHSC Part 1 under the 1996 standard and still need to take JHSC Part 2?
There is no deadline for completing JHSC Part 2 under the new standard. However, once you successfully complete JHSC Part 2 under the new standard, you will be required to take refresher training every three years.
MOL News & Updates – October, 2015 October 1, 2015 – MOL Announces New Joint Health and Safety Committee (JHSC) Certification 2014 Training StandardOn October 1st, the Ministry of Labour announced the new JHSC standard that will affect many workplaces in Ontario with more than 20 employees.What are the changes?The 1996 Certification Standards remain in effect until February 29, 2016 and the new standard begins on March 1, 2016.The minimum hours for training are:
- Part One training – three days (or 19.5 hours), used to be 2 days
- Part Two training – two days (or 13 hours), used to be minimum 1.5 days
- Refresher training – one day (or 6.5 hours), this is a new requirement
JHSC training can only be taken by an MOL approved training provider and must be taken within 6 months of each other.
What if I am certified before March 1st?
Certified JHSC members who completed both Part 1 and Part 2 training under the 1996 standard prior to March 1st will continue to be certified and will not be required to complete any further training under the new JHSC Certification Standards, including the Refresher training. You are certified for life.
What if I am not certified before March 1st?
Certified JHSC members who completed both Part 1 and Part 2 training under the new 2016 standard after March 1st will need to complete refresher training every 3 years.
What if I have completed Part 1 training before March 1st but not Part 2?
As of March 1st, JHSC members who have completed only Part 1 training under the 1996 standard will have to complete Part 2 training under the new 2016 standard in order to be certified, and will be required to take refresher training to maintain their certification. Refresher training will need to be completed every 3 years.
How does this affect me?
The changes will result in 5 mandatory training days versus the minimum 3.5 days now. This will increase your costs and in turn will have a loss of productivity. As part of the new standard it will be mandatory to complete refresher training every 3 years.
Worker Health & Safety Representative Training What is a worker Health & Safety Representative?A worker Health & Safety Representative (HSR) is an individual from the workplace that has been selected by the workers to address health and safety in the workplace. The HSR helps to recognize and assess workplace health and safety hazards then come up with recommendations for controlling or eliminating the hazard. The HSRs will inspect the workplace, investigate accidents and incidents, review reports concerning testing completed in the workplace, among other tasks. Participation to resolve workplace health and safety issues can be extremely rewarding for the HSR especially when their ideas are implemented.Bill 160 – Third Reading2011: Proposed legislative changes requiring certification training for Health and Safety Representatives, and refresher training for both the certified Joint Health and Safety Committee members, and the Health and Safety Representative.
If this legislation passes through its third reading all companies exceeding 5 employees but under 20 will be required to have a Health & Safety Representative.
Functions of a Health & Safety Representative
The worker representative has four main functions;
– Recognize workplace hazards
– Assess or evaluate these hazards
– Control implementation; and
– Evaluation of implemented controls
Health & Safety Representative Certification:
Provincial employers in Ontario employing more than five and less than twenty regularly employed workers must ensure a H.S.R. is selected and associated functions and duties carried out. Completion of Occupational Safety Group’s certification training program is the first step in becoming a certified worker health and safety representative.
At the completion of training those who successfully complete the testing requirements will receive a wallet card certification directly from the Workplace Safety and Insurance Board. At the time of this writing, indications are that the certification will have an expiry date. If the HSR wishes to continue in this pivotal role, they will attend a refresher training course. This information will be updated as it becomes available.
Occupational Health and Safety Act S.8 (1), (2), (5)
Mandatory selection of health and safety representative
8. (1) At a project or other workplace where no committee is required under section 9 and where the number of workers regularly exceeds five, the constructor or employer shall cause the workers to select at least one health and safety representative from among the workers at the workplace who do not exercise managerial functions.
Order appointing health and safety representatives
(2) If no health and safety representative is required under subsection (1) and no committee is required under section 9 for a workplace, the Minister may, by order in writing, require a constructor or employer to cause the workers to select one or more health and safety representatives from among the workers at the workplace or part thereof who do not exercise managerial functions, and may provide in the order for the qualifications of such representatives.
Selection of representatives
(5) The selection of a health and safety representative shall be made by those workers who do not exercise managerial functions and who will be represented by the health and safety representative in the workplace, or the part or parts thereof, as the case may be, or, where there is a trade union or trade unions representing such workers, by the trade union or trade unions
JHSC Committee Composition The Occupational Health & Safety Act states that one worker and one management member from the joint health and safety committee must complete the JHSC certificate training. Special training is required to ensure the certified members can effectively carryout assigned committee functions. The goal of JHSC Part 1 basic certification training is to educate committee representatives so that they can achieve compliance with applicable legislation. An important role for committee members is the implementation of corrective actions to minimize workplace health and safety hazards, and to promote the Internal Responsibility System (IRS).A JHSC is required where;a workplace regularly employs twenty or more workers
when a Ministry of Labour Inspector orders a workplace to appoint a safety committee; or
at a workplace where fewer than twenty workers are regularly employed, and where a regulation concerning designated substances applies
A committee must be formed at a construction project with twenty or more regularly employed workers, and where the project is expected to last three months or more. Members of the worker trades committee must represent workers employed in each of the trades at the workplace. These members must be selected by the workers in the trades that they represent or, if a trade union represents workers, then the union selects the worker representatives.
Normally, a workplace where fewer than twenty but more than five people are regularly employed, a committee is not required however workers must select from among themselves, one person to be a health and safety representative. At the present time training is not required to be the designated health and safety representative however many employers see the obvious benefits of this person attending the same training as certified committee members.
The Occupational Health & Safety Act states that a committee must consist of at least two people in a workplace that regularly employs fewer than fifty workers and at least four persons (or more) in a workplace where fifty or more workers are regularly employed. Furthermore, at least half the members of a committee shall be workers employed at the workplace that do not exercise managerial functions.
The management may select a managerial worker representative, someone having a certain set of skills or knowledge of the operation, for representation on the committee however may not select any worker representatives. That task must be completed through a documented election process. This process includes a period of time where nominations are accepted and the results posted. Workers shall cast a vote for one of the nominated workers and the person with the most votes may accept the role of worker representative. In a unionized workplace, the worker members must be chosen by the trade union or unions representing the employees.
Although the Act states the minimum number of people required on a committee, and dictates how many must complete Part One – Basic Certification training, it does not require a greater number of people on the committee. It is however reasonable to consider ensuring representation on the committee from all departments to ensure health and safety issues from the entire workforce are discussed at committee meetings. The optimal situation is to have a manager and worker from each department represented on the committee and provide certification training to at least four representatives (two worker/two management) to ensure coverage during holidays and sick days. A committee meeting cannot take place without both certified representatives present.
As you can see, not everyone on the committee is required to attend training however many companies do certify each and every member on the committee. This approach helps to ensure that a high level of skill and knowledge is acquired by all committee members, a level that is needed to address the wide variety of workplace hazards. When the entire committee functions at the same level, everyone has the chance to improve substandard acts and conditions in the workplace. By empowering and enlightening the entire committee, increased participation in discussions and recommendations will lead toward improved moral and higher health and safety standards within the workplace. The ultimate goal is the total elimination of workplace accidents and incidents.
Employers are then required to respond in writing to the committee with an implementation timeline or reasons for disagreement with the recommendation. Providing recommendations for improving workplace conditions is a main purpose of the committee. An effective committee that is functioning as expected will contribute to the reduction of work-related accidents and deaths.
Since committees are made up of representatives from various departments and from different levels of the organization, it is hoped that in this cooperative environment everything reasonable is done to eliminate workplace health and safety hazards. The committee plays an important advisory role that increases awareness of safety issues, recognizes workplace risks and then deals with these risks.
Continuing Education Credits
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