Guide to Leading a Successful JHSC Meeting

Maintaining a safe and healthy environment at work is a top priority for many workplaces who rely on the hard work of their Joint Health & Safety Committee (JHSC). When a Joint Health & Safety Committee (JHSC) is operating effectively, the number of incidents in the workplace is greatly reduced. Help your committee achieve better results by following these tips from Occupational Safety Group Inc. when you lead your next Joint Health & Safety Committee (JHSC) meeting.

A successful Joint Health & Safety Committee (JHSC) meeting typically has

  • A defined purpose
  • Participation that is meaningful by all members
  • An action plan
  • Accountability for all members
  • Meeting wrap up with concluding remarks

Be prepared!

  • Set the meeting dates, times and meeting duration (if necessary pre-book the meeting room for those dates)
  • Prepare and distribute an agenda
  • Send out the meeting agenda one week in advance
  • Additions and changes to the agenda should be made at least 48 hours prior to the meeting
  • Notify the co-chair of any changes to the agenda
  • Develop a meeting structure and presentation style
  • Take minutes with required action, responsibilities and completion dates
  • Collect facility/plant safety inspection reports from the most recent inspection; and
    Accident and incident reviews

Establishing regular meeting dates and times are the most effective method of:

  • Maintaining consistency throughout the year
  • Ensuring regular attendance at JHSC meetings
  • Controlling health and safety hazards in the workplace; and
  • Monitoring progress of implemented corrective actions

It is advantageous to set meeting dates for the next 12 months and provide each Joint Health & Safety Committee (JHSC) member and their supervisor with a memo indicating the dates.

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